* EVENT MANAGEMENT COMPANY

WE PROVIDE SOLUTIONS FOR YOU

What does an event management company do?

An event management company manage the project management of an event, including the planning, scouting, budgeting, promotion, delivery and reporting.

Event management is a kind of project management applied to events.

This is the exact description of our job!

Our team have huge organisational skills and work well under pressure to deliver an outstanding project on time.

Event Solutions is a full-service corporate events agency and we know how corporate events are crucial so we offer expert solutions to organise tailored events that inspire and inform.

Whether you need to deliver a conference, to create a team building, to organise a gala dinner our corporate event planners are ready to work with you.

Event organisation is our passion

We have been delivering projects of all shapes and sizes, across Europe for multi nationalities for more than 15 years.

When you entrust your event project to our agency you can feel more relaxed, our bespoke end-to end event management and production services use innovative ideas to entertain and engage your audience.

Our aim is to bring your events to life and to become your partner for all your event requirements.

For example, for an outdoor gala dinner, we take into account unforeseeable situations and we always have back- up plans.

Whether you’re looking to organise kick-off party, award ceremony, gala dinner or product launch we work closely with every client on each project. We provide an integrated range of event-related services: venues sourcing in France and all over Europe to hire, look for the best caterer, creation of themed decorations…

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Our agency respects the COVID protocols in all countries where we organize events.

How we work?

With fresh thinking and a detailed approach, we offer flawless corporate event management.

As event management company we work closely to our clients and when they have an event project, we check together the dates, the destinations considered, the goals and objectives of the event, the events organized by the company in the past in order to propose different venues, speakers, entertainement…

We also need to discuss budget to determine the feasibility of the event; this point is of primary importance for its success.

With the information collected, we shall be able to work out a detailed proposal and a global budget.

According to the client feedback we can adjust the offer, add options and new ideas in the proposal.

If you agree with our proposal, we will arrange an on-site inspection to check with you the following points: the different rooms categories, the spaces available for coffee break, lunch, dinner, the meeting rooms equipment, the catering, the housekeeping, the security and the quality of all the services provided.

After the on-site visit our event management company will send you a debriefing with the information collected during the inspection.

This document will help us to check the equipment, services not provided by the venue and in case you need additional options we shall be able to update our offer.

With your agreement we will start the negotiations with the venues visited in order to get the best rates and the best sales conditions for your event.

Then we will send you the contract with the insurance’s issues, with all the services provided by the venues and by our event management company.

We will follow-up of the event preparation (retroplanning, conference calls, meetings…).

We can take charge of a page or a dedicated website for your event and set up social media profiles, send out save the dates, invitations, promote the event…

On-site our event management team will plan out the event logistics, test the equipment, brief the staff (hostess, security…).

We deliver a total solution that covers a step-by-step organization.

The devil is in the detail so we are meticulous and we combine creativity, event management and technical production skills for a perfect, stress-free event.

We are on-site for the assembling, the rehearsals, the disassembling. Our staff is always the first in and the last out even if we need to start early in the morning and finish late in the evening.

You can rely on our staff and on our expertise. You can feel stressless when our staff manage risks and resolve the potential problems.

After your event we can arrange a debriefing with our staff and the different providers on-site or send you a debriefing and post-event reporting. Our event management company will send you a detailed final invoice with all the services provided.

Congress organisation is our expertise

We support companies, franchise networks, European Association & Federation clients by organising conferences and congresses tailored to their specific goals.

Our attention is devoted to all aspects of the event: selecting and booking the venues, negotiating with the different suppliers, organizing accommodations, management of the technical production, exhibition and budgeting.

As event management company we have a flexible long- term vision. Our clients’ requirements change so we adapt the services offered, develop the software needed, obtain a foreign V.A.T number where the event will take place in order to send the invoice to the delegates and/ or participants.

Team building & incentive designed for you

Every project is a new challenge for us and the event is there with you from conception to completion.

Every team building event is unique just because you are unique!

We will first define with you the purpose of team building or incentive and the budget; then we shall be able to look for the perfect venue and work on the activities programme.

We tailor a team building or an incentive according to your team spirit, to your wishes and even to your dreams.

Whether you want to motivate, improve teamwork, reward or just leave the office for a fun day out we will create a memorable experience.

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